This privacy notice relates to the personal data processed by the Office of Adam Afriyie, Member of Parliament for Windsor, in relation to casework and policy queries.
Who is the Data Controller?
The Data Controller is Adam Afriyie, Member of Parliament for Windsor.
What does the Office of Adam Afriyie do?
The office discharges the duties and functions of an elected Member of Parliament. This includes processing constituency casework and responding to policy queries. In order to do this work we must process constituents’ personal data.
How do we process data?
The office processes constituents’ data under the lawful basis of public task. In instances where this lawful basis is not sufficient and explicit consent is required, a member of the office will contact you to establish your consent.
We are committed to ensuring that the information we collect and use is appropriate for this purpose and does not constitute an invasion of your privacy.
Will we share your data with anyone else?
We will not use your personal data in a way that goes beyond your reasonable expectations in contacting us.
If you have contacted Adam about a personal or policy issue we may pass your personal data on to a third-party in order to deal with your enquiry. Third parties may include local authorities, government agencies, public bodies, health trusts, regulators etc. Any third-parties that we may share your data with are obliged to keep your details securely, and to use them only for the purpose for which they were originally intended. When those third-parties no longer need your data in order to fulfil this service, they will dispose of the details in line with GDPR.
How long will you keep my personal data?
Unless specifically requested by you, we will hold your data for no longer than one parliamentary term, or three years, whichever is shorter.
Casework and policy queries are often revisited to provide the best service and representation for constituents and we retain records for the duration of a parliamentary term in order to ensure that this is possible.
Following an election we will retain information for a period of three months to allow you to request a copy of the data that we hold, or let us know if you would like us to retain your data.
What rights do I have to my personal data?
At any point, whilst we are in possession of or processing your personal data, you (the data subject) have the following rights:
- Right of access – you have the right to request a copy of the information that we hold about you
- Right of rectification – you have the right to
correct data that we hold about you that is inaccurate or incomplete
- Right to be forgotten – in certain circumstances
you can ask for the data we hold about you to be erased from our records
- Right to restriction of processing – where
certain conditions apply you have the right to restrict the processing of your
- Right of portability – you have the right to have the data we hold about you transferred to another organisation
- Right to object – you have the right to object to certain types of processing, such as direct marketing
- Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
- Right to judicial review – if our office refuses your request under rights of access we will let you know why. You have the right to complain.
How can I contact someone about my data?
You can get in touch with our office by letter, email or telephone using the details at the foot of this page.
Please note that we will ask for identification should you choose to exercise any of the above legal rights in relation to the personal data we hold.
By Post: Adam Afriyie MP, Houses of Parliament, Westminster, SW1A 0AA